Workspace management

Your Digital Workplace includes digital workspaces. These elements are like containers with their own characteristics, enabling you to manage rights and settings for a department or subsidiary locally.

In practice, a workspace is the correlation between :

• A home page
• Dedicated settings
• A target audience (which may be the same as the general target audience for your Digital Workplace)
• Local rights
• A tree structure of categories/folders

All workspaces have 2 interfaces:

• Front Office
• Back Office

The Front Office is the "General Public" view of your workspace. This interface can be based on a JPortal or a collaborative community home page.

The back office allows you to manage the constituent elements of your workspace. Pages, content, rights groups... Welcome behind the scenes of your workspace!

For sub-sites, which don't have a default interface to give you the widest possible choice of design, access is via the application launcher.

The back office is then accessible through the dedicated Apps

1. Clicking on your Logo allows you to return to the Front Office of the current space at any time.

2. A series of tabs will enable you to manage all the components of your space. From content to administration elements, everything is logically arranged on the left-hand side of your interface (details below)

3. For central administrators and people administering more than one workspace, you can navigate directly from one Back Office to another from this menu.

Generally speaking, the logic of the menus will allow you to :

1. filter to items of which you are the author, all items in the workspace in question, and items in the recycle garbage can.
2. The categories depend on the current workspace.
3. Right-click to manage categories and their hierarchy.
4. The results area offers additional filters to enable you to find any item regardless of the size of your workspace.

1. The contents of your workspace are displayed here. Documents, articles, media and other files will be listed here.

2. User content is content-related items, typically comments, ideas or profile expertise, that do not exist independently but need to be referenced in the search will be listed here.

3. List of workflows used in your space (advanced)

4. The tree structure of categories (or folders) in your space will be listed and manageable from this tab.

5. Portlets local to your space will be listed here. (To find out what a portlet is, consult the following information: TO BE INFORMED!)

6.The list of forms used locally on your workspace (Advanced)

7.To the technical administration interface of your workspace

In your workspace administration interface, you can :

• View members of the workspace.
• Add or remove people from your space's rights groups

• If you have any doubts about the rights of a particular member, the Member Audit tab of Access Control Audit will enable you to see the authorizations specific to a user.
• If Workflows are used in your workspace, you can assign their roles here.

• Publication types allows you to prohibit or authorize a publication type, or assign a workflow to it.
• The administration properties of your workspace will be managed here; note that it is here that you can give or withdraw administration rights on the space in question.
• The Dashboard lets you monitor the life and adoption of your workspace.